Online Privacy and Data Retention Notice compliant with the General Data Protection Regulation (EU) 2016/679 and the UK GDPR 2020
How do we use your personal information?
We may process your personal information for our legitimate business interests of direct marketing, the Golden World Awards competition, member services, and PR related news and information.
Our online contact form has an opt-in function for direct marketing and other information services. IPRA has conducted a Legitimate Interest Assessment and relies on the following grounds for legitimate interest: Reasonable expectation, and a Relevant & appropriate relationship. These grounds cover population of our database with the email addresses and related personal information of the following types: Pro Members, Standard Members, Emeritus Members, Associate Members, LinkedIn Group Members, past and current GWA Entrants, past and current Conference attendees.
All IPRA bulk emails have an automatic unsubscribe function. Unsubscribe requests from our marketing database means your data is erased immediately. IPRA never passes your data on to third parties. IPRA will retain the data of members for all the time they remain paid-up members or are subject to a current agreement, and IPRA will retain the data of sign-ups to our website for 5 years.
Please remember that if you use an external link on the IPRA website these are not our responsibility. Once you go to an external site you will be subject to that organisation’s privacy policies, not ours.
Please contact the IPRA data controller here if you wish to learn more about what we mean by legitimate interests or any of the above.
Personal identification information
We may collect personal identification information from Users in a variety of ways, including, but not limited to, when Users visit our site, register on the site, place an order, fill out a form, respond to a survey, and in connection with other activities, services, features or resources we make available on our Site. Users may be asked for, as appropriate, name, email address, mailing address, phone number. Users may, however, visit our Site anonymously. We will collect personal identification information from Users only if they voluntarily submit such information to us. Users can always refuse to supply personally identification information, except that it may prevent them from engaging in certain Site related activities.
Non-personal identification information
We may collect non-personal identification information about Users whenever they interact with our Site. Non-personal identification information may include the browser name, the type of computer and technical information about Users means of connection to our Site, such as the operating system and the Internet service providers utilized and other similar information.
Web browser cookies
How we use collected information
IPRA may collect and use Users personal information for the following purposes:
- To run and operate our Site
We may need your information display content on the Site correctly.
- To improve customer service
Information you provide helps us respond to your customer service requests and support needs more efficiently.
- To personalize user experience
We may use information in the aggregate to understand how our Users as a group use the services and resources provided on our Site.
- To improve our Site
We may use feedback you provide to improve our products and services.
- To run a promotion, contest, survey or other Site feature
To send Users information they agreed to receive about topics we think will be of interest to them.
- To send periodic emails
We may use the email address to send User information and updates pertaining to their order. It may also be used to respond to their inquiries, questions, and/or other requests.
How we protect your information
We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorized access, alteration, disclosure or destruction of your personal information, username, password, transaction information and data stored on our Site.
Sharing your personal information
We do not sell, trade, or rent Users personal identification information to others. We may share generic aggregated demographic information not linked to any personal identification information regarding visitors and users with our business partners, trusted affiliates and advertisers for the purposes outlined above. We may use third party service providers to help us operate our business and the Site or administer activities on our behalf, such as sending out newsletters or surveys. We may share your information with these third parties for those limited purposes provided that you have given us your permission.
If User decides to opt-in to our mailing list, they will receive emails that may include company news, updates, related product or service information, etc. We may use third party service providers to help us operate our business and the Site or administer activities on our behalf, such as sending out newsletters or surveys. We may share your information with these third parties for those limited purposes provided that you have given us your permission.
Third party websites
Users may find advertising or other content on our Site that link to the sites and services of our partners, suppliers, advertisers, sponsors, licensors and other third parties. We do not control the content or links that appear on these sites and are not responsible for the practices employed by websites linked to or from our Site. In addition, these sites or services, including their content and links, may be constantly changing. These sites and services may have their own privacy policies and customer service policies. Browsing and interaction on any other website, including websites which have a link to our Site, is subject to that website's own terms and policies.
Your acceptance of these terms
This document was last updated on December 07, 2017